Schedule meetings easily with Doodle

What should I do if I need to schedule a meeting with people who do not have access to the O365 calendar and its appointment scheduler? Do I have to send endless “When can you meet?” emails? Fortunately, no, because all internet users have access to Doodle. With Doodle’s online scheduling software, you can easily book and organise meetings and appointments. You can create a poll with various dates and times and send the poll out to your invitees for them to fill in their available time slots. You can use Doodle to schedule, for example, meetings, advising sessions with students and different course events.

What do I need?

You need internet access and a few time slots when you are available to meet.

What do I need to do?

Go to https://doodle.com/fi/. Creating a poll is free, but the paid premium version includes some extra features. Create a poll in Doodle:

  1. Click Create a Doodle on the start page.
  2. Enter the title, type the location and add a note (optional). Click Continue.
  3. Add prospective time slots for your meeting. You can select only the dates, or both the dates and times. Click on the dates to enter the start and end times.

Click on Settings to define additional settings:

  1. When you are ready, click Continue. Provide your contact details on the next page. It is important to type the information correctly because Doodle will send you a link to your poll to this email address.
  2. Now you’re all set! You can invite your participants by copying the link to your poll and sharing it with your participants or directly via email. You can add the email addresses of your participants in the Invite participants text field. Click on Edit message to send a personalised message with your poll invitation.

Doodle will send a link to your email address so you can manage your poll. When you click on the link later on, you will see the participants who have already filled out your poll and how they voted. Select Unsubscribe from updates, if you prefer not to receive an email notification after each participant has filled out your poll.

Doodle link

Click Add to, for example, delete your poll or the participants.

What should I take into account?

Never share sensitive materials or information that may not be released into the public domain through Doodle or any other third-party services. You must also adhere to your own organisation’s regulations for the use of cloud-based services. Please be aware that you must always read the terms of use before using the services and that you are responsible for all activities that occur under your user account. As the terms may be subject to change, you should always be prepared for changes or the service being discontinued. Please note that Doodle Premium is a paid service. If you are unsure about using Doodle, you can always contact the IT Helpdesk (it-helpdesk@tuni.fi /helpdesk.tuni.fi).

Read more:

Did you know you can use your O365 calendar to easily schedule meetings around everyone’s free time? Read the tip!