Organisation of electronic examinations from 3 August 2020 onwards

Guidelines and recommendations related to electronic examinations to support teaching staff. The following instructions will take effect on 3 August 2020 but may be revised in response to changes in the scale of the coronavirus outbreak. If necessary, the instructions will be updated to reflect new guidelines issued by Tampere University and the Finnish government.

The prioritisation of exams was discontinued on 18 June 2020.

The TUNI EXAM facilities at Tampere University are more widely reopened on 3 August 2020. Students will be able to complete electronic exams in the TUNI EXAM facilities Monday to Friday from 08:00 to 20:00. On Saturdays the TUNI EXAM facilities are open from 08:00 to 15:00. Members of staff are advised to consider these opening hours when planning the timing of exam periods.

From 3 August 2020, exam takers will be required to wear a face mask in the EXAM facilities so that all the seats can be made available. Face masks are provided in the EXAM facilities.

Guidelines and recommendations

  • To limit the time students spend in the EXAM facilities, the duration of electronic exams is restricted to no more than two hours. This restriction will remain in force until further notice.
    • As electronic exams may now only last up to two hours, changes must be made to longer exams (for example, by editing the exam questions, splitting the exam into a series of shorter exams or changing the type of exam questions). Teachers must assess whether it is reasonable to only change the duration of an electronic exam.
    • The average time that student spend completing a specific exam is displayed on the summary page in the EXAM system. Depending on the average time, it may be possible to adjust the duration of an exam without making any other changes. For example, if students usually complete an exam in two hours, it may be justified to shorten a four-hour exam without making other changes.
  • If a student has been granted extra time for completing an electronic exam and the duration of the exam exceeds two hours, he or she must reserve a time slot in the accessible/special exam venue. Students who are (or whose family members are) at a high risk for severe illness from COVID-19 may use the accessible or special exam venue when attending electronic examinations. These students will not be required to present a request for special arrangements or other certificate as we will trust their own judgement. (https://intra.tuni.fi/en/content/news/14481)
    • Students at higher risk cannot be required to attend an electronic exam on campus. These students must be offered an alternative to completing an electronic exam on campus (such as an online exam). However, students are not allowed to request an alternative mode of completion based on their self-reported high-risk status on a case-by-case basis (for example, attending lectures on campus but still requesting an alternative mode for completing an electronic exam is not permitted).
  • Teachers are advised to extent their exam periods or offer alternatives to electronic exams as students are not allowed to attend on-campus exams if they are ill or may have been exposed to the coronavirus. We recommend teachers to plan ahead and devise an alternative mode of completion, because the necessary safety measures may be heightened if the scale of the outbreak changes.
  • Teachers are generally recommended to offer exams with a lengthy exam period (a couple of weeks or longer) through the TUNI EXAM system.
  • If an alternative manner (other than an electronic exam) for completing an ongoing course has already been announced because of the restrictions in place due to the coronavirus, it is nevertheless possible to offer students the option to attend an electronic exam to demonstrate their learning. However, students must have the option to complete the course according to the previously announced plan, especially if they have already done work towards completing the course in the alternative manner.
  • The temporary policy that applies to the completion of maturity tests will remain in force until the first period of the autumn semester ends on 18 October 2020.
  • During lockdown, TUNI EXAM was upgraded to a new version, which offers a set of new features.
    • Please note that if students, for example, need to wear a headset when attending your exam, you must add information about a required headset to the exam settings; then the EXAM system will ensure that students reserve a time slot on a computer equipped with a headset. To add the required information, go to the Basic information tab and check the item Special requirements for the exam and attachments.

Reopening exams in the TUNI EXAM system

During the coronavirus lockdown, all open exams in the system were closed. Depending whether the exams had already been completed by students, the closure was accomplished using two alternative methods. Exams that some students had already completed were closed by adjusting the end date of the exam period. Exams that had not yet been completed by anyone were closed by cancelling the publication of the exam in the EXAM system. Depending on the manner of closure, the exam can be reopened in the following ways;

  • If the end date of the exam period was changed: Go to the EXAM Dashboard and click Archived exams. Reopen the exam by changing the exam period.
  • If the publication of your exam was cancelled: Go to the EXAM Dashboard and click Drafts. You can publish the existing exam as you would a new exam: go to the publication settings (Dashboard -> Publish) and click Publish and save).

Before you republish your exam, make sure that all the exam settings (such as the exam period and exam duration) are correct.

 

Should you have any questions or feedback regarding electronic exams and arrangements in the exceptional circumstances, please do not hesitate to contact it-helpdesk@tuni.fi.