In many RDI projects, the funder recommends a final publication. TAMK publishes three open publication series.
Please note that the duration of the publication process (from manuscript to publication) can be up to 6 months, depending on the need to work on the manuscript, the complexity of the layout work and the publication format. An online book in PDF format is usually the fastest, most affordable and easiest format to distribute to a wide audience, which is why TAMK recommends it. A printed book requires more time, money, and planning from the project. You can speed up the publication process with careful planning and proofreading because the completer and more polished the content of the publication, the faster the editor and other actors will do their part.
When applying for funding, a budget (money) must be reserved for the layout of the final publication and possibly also for translation services or printing costs. A final report published electronically requires professional skill, as it must be accessible. If you are not thinking about the final report until a month before the end of the project, you are already late. In this case, you should consider other publishing methods, such as blog posts, podcasts and TAMKjournal articles.
Division of labour
- The editor(s) of the book and the coordinator of the Communication and Impact unit are a working couple.
- The editor is responsible for the content, schedule, language and for ensuring that all corrections and correction suggestions made by the authors are sent to the coordinator on time.
- The coordinator is in contact with the editors, and the publishing committee, records the identifiers and serial number, and publishes the work in Theseus with TAU library.
- The editor(s) is/are the link in the publishing process to the writing team.
- The Publication Committee (as an independent editorial board or publisher) grants permission to publish the work in TAMK’s publication series.
Publication proposal
- The authors prepare the content of the manuscript of the publication as complete as possible, select the editor(s) of the work from among themselves and consider the schedule in relation to the end of the project.
- The editor submits a publication proposal to the publication committee using the e-form as early as possible (editors, working title, main part of the manuscript completed). For more information on the proposed publication, please visit: julkaisusarja.tamk.tuni.fi
- The coordinator contacts the supplier(s)
- The manuscript as complete as possible and the author information will be sent to the coordinator by e-mail (julkaisusarja.tamk.tuni.fi).
- The coordinator sends the manuscript (including images and figures in their own places) to the multidisciplinary publication committee for comments,
- The Publication Committee grants permission / grants permission but requires corrections / does not grant permission without significant corrections.
After the publication permission is granted
- The coordinator contacts the graphic artist(s) and sends invitations to tender (based on a realistic plan and script). The coordinator invites layout tenders from at least three operators.
- The coordinator saves the price comparison forms, compiles them, and sends it to the supplier/project manager with a recommendation for the layout worker’s choice. Logos, TAMK brand, internal navigation and accessibility must be considered in the invitation to tender.
- The supplier / project manager fills in the Certia order form (e-form) and the coordinator notifies the contractor by email that the offer has been accepted (project manager in cc).
- The authors of the publication make any changes to the manuscript in accordance with the instructions of the Publication Committee. (After that, there is a possible proofreading, at the expense of the project.)
- When the manuscript is ready, the editor sends it to the coordinator, julkaisusarja.tamk@tuni.fi, for layout work. This is the last version in terms of text, images and structure!
- Headings use uppercase and lowercase letters, not just universals.
- The locations of the images and figures are marked on the manuscript in a colour that is clearly distinguishable from the body text, for example, “Figure 1 here”.
- Accessibility considerations: Authors add alt text to all meaningful images and tables. If you want a pattern or image that is not relevant to the content, you can also define it as an illustration. Alt text is written in a different color under the pattern/chart to make it easy for the layout artist to distinguish alt text from body text or any caption. (Example: Alt text: Paramedics lift a patient on a stretcher into a helicopter.)
- The content of tables and images must also be opened in the body text, and in terms of graphic content, the layout artist takes care of accessibility.
- At this stage, the images/tables must also be sent separately as the original large files so that the layout artist can process them. They must be named in the same way as in the manuscript. If the graphic artist must draw the picture from scratch, it slows down the publication and incurs additional costs. The project’s key logos will be sent as image files.
- The manuscript, which is sent to the editor, is then quickly proofread by the coordinator, no major corrections are made within the framework of the contract.
- When the first layout print comes from the artist, it is still possible to comment on the font, colors, etc. at that stage. At this stage, no major changes are made to the content of the publication, mainly language editing.
- A maximum of three proofreading rounds are made for the publication (two involve the authors, the last one by the editor and coordinator of the book). One person makes/collects changes to one document. The Sticky Note feature in PDF is recommended. Sentences should be written as desired in the text.
- For the last version, the coordinator adds a unique ISBN number to the publication, adds other publisher information and proofreads the main headings. Corrections are sent to the folder in one PDF document.
- The editor makes a final and accessible version of the book.
When the publication is ready
- When the e-book is ready, the coordinator publishes the online version in Theseus and notifies the editor(s) of the book.
- The journalist and writers market the work in their own channels.
- The editor ensures that the references of the various articles in the publication for TAMK are stored in Justus.
- The coordinator saves legal deposit copy of the book in Fennica and/or sends the printed copies.